Benefits of implementing Microsoft Dynamics 365 for accounting teams
EdytaPolańska
Implementing a new ERP system such as Microsoft Dynamics 365 is, on the one hand, a large-scale project that adds extra work - especially for Finance and Accounting. On the other hand, it is a chance to automate repetitive tasks, improve data consistency and save time over the long term. That is why, from day one, it pays to highlight the real benefits the new tools will deliver to the team.
Below are two practical examples of features that, in my experience, make a noticeable difference to everyday accounting work:
Automatic VAT reclassification
In many organisations, once the JPK_V7M file is generated, accountants manually move input and output tax to the VAT settlement account, reconciling that balance with the VAT return.
With D365, the right configuration enables you to:
- automatically reclassify transactions from sales and purchase VAT accounts to the VAT settlement account;
- set up the tax office as a vendor so the VAT payable/receivable is posted directly to it;
- trigger the posting when the user decides - controlled yet automatic;
- keep the settlement-account balance aligned with the amount shown in the VAT return;
- post required rounding differences in line with regulations;
- record adjustments for a specific VAT period.
Team benefits: time saved (no manual entries), lower risk of posting errors, consistent data and full compliance with reporting rules.
Period-end valuation of receivables and payables
D365 offers a robust foreign-currency valuation feature that lets you:
- automatically revalue open items (receivables and payables) using the National Bank of Poland (NBP) rate;
- preview a draft report before posting - so you can check data and exchange rates;
- flexibly set valuation parameters, choosing a single currency or all currencies, posting dates, exchange-rate dates, or specific business partners;
- automatically reverse the valuation in the next period or continue it into the following month;
- post realised FX differences when an item is cleared, simultaneously reversing the valuation;
- view posting results per supplier or customer transaction.
Team benefits: statutory compliance, full control over valuation settings, and automation with an option for manual oversight - the perfect balance.
Summary
For Accounting, D365 enriched with Polish localisation is more than another IT tool - it is an opportunity to automate workflows, improve data quality and minimise errors. From project kick-off onwards, show accountants concrete features that address their daily challenges, and the system will quickly prove its value.
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